District Policy

(As Amended till the Special District Conference held on 5th June, 2023 with amendment references)

(Nothing in these policies is intended to contradict or contravene any Constitutional provisions or policies of the International Board of Directors. In the event it is determined that there exists a conflict between these policies and any constitutional or board policy provisions, the applicable constitutional and/or board policy provisions shall govern and control. These policies are intended to be consistently followed for streamlined operations, continuity of best practices and transparency)

A.  ACCOUNTS AND FINANCE

               1.  All accounts would be maintained on mercantile basis.

               2.  All costs and expenses made in relation to any program organized by the district shall be                                    reflected in the books of accounts.

3.  The statement of expenses and contributions in respect of every fellowship and service               program of the district shall also be separately disclosed in the accounts presented to the              

                    members of the cabinet (and all contributors/sponsors) within 30 days of the conclusion of      

                    the said program or at the immediate following Cabinet meeting (14).

               4.  The district shall file its income tax returns annually. These returns shall be filed with effect

                    from assessment year 2011-12, if not before.

               5.  The copies of the accounts, b0oks, receipts, vouchers etc., in respect of the district and all its                                  trusts shall be maintained properly and stored for at least 8 following years at the Lions Den,

                    B-126 Metropolitan Cooperative Housing Society, South Canal Road. Kolkata-700105.(15)

               6.  The District Governor and the chairpersons of various trusts shall submit a statement in 

                    writing to the cabinet that the returns of income tax have been filed, stating the date of fling          

                    and explaining whether any delay had taken place beyond the time legally permissible.

               7.  All accounts of the district shall clearly reflect that there is a positive cash flow at the end of 

                    each year. No district governor shall hand over charge to the successor with any deficit in any

                    of the accounts of the district. A separate cash and bank flow statement shall be circulated to

                    the members of the cabinet and honorary committee within 30 days of the close of the year.

               8.  The accounts of the district and the trusts shall be audited by an auditor appointed annually.

                    But as a best practice, the said auditor should be re-appointed at least for 3 years provided

                    the auditor has consented to be reappointed each year and that there are no other matters

                    that may warrant a change. Such audit shall be completed within the period as specified by

                    the MD constitution or 60 days of the close of the year, whichever is more.

               9.  The audited accounts (drawn on April to March basis) of all trusts and foundations of the

                    district shall be presented to the annual district convention held following close of the fiscal  

                    year, These accounts shall be circulated to all cabinet members and honorary committee

                    within the fiscal vear At the convention where these accounts are presented, the same shall

                    be presented for approval by the officers in charge of the year to which these accounts  

                      relate.

 

               10.  The receipt and payment accounts relating to the existing permanent projects shall be

                      presented to each cabinet meeting drawn at least up to the 30 days before the date of such

                      meeting.

               11.  All expenses shall be paid only if they are budgeted and properly backed with bills and

                      receipts.

               12.  No appeal to raise funds for any project shall be circulated by any cabinet officer in his/her

                      such capacity (other than for natural and national disasters) until and unless specifically  

                      approved by the district cabinet.

               13.  No permission to raise funds can be granted until the purpose for such funds is expressly

                      identified. If such funds are even partly proposed to be raised from non-members, such

                      permission shall be granted only if it is related to service programs.

               14.  At every cabinet and honorary committee meeting, a statement of dues (international,

                       multiple and district) showing the amounts payable for each half and the amounts having

                       been paid in respect thereof by each club shall be circulated. No such circulation is required

                       at the 1cabinet and honorary committee meeting.

               15.  Accounts in respect of any grant received by the district from LCI shall be circulated to the

                      District cabinet. The District Governor shall be required to expressly inform each cabinet

                      meeting and honorary meeting regarding all grants that have been received but submission

                      of utilization report and accounts is pending.

               16.  The accounts of the district and the trusts and foundations shall be operated by the

                       individuals in office during the lion’s fiscal year only. Much in advance of the close of the

                       lion’s fiscal year, appropriate resolutions for change of signatories can be taken to be made           

                       effective from 1st July onwards.

               17.  No cash over and above a certain imprest amount shall be held in hand either with the

                      cabinet officials or the district office. All transactions would be through cheques. All money  

                      received should be deposited in the bank and then should be payments made through

                      bank cheques /drafts.

               18.  The amounts collected from the members of the clubs for the district secretariat shall be

                       kept in a separate account and used only for that purpose. The policies for administration of

                       the secretariat may be drawn up in due course, but not later than the conclusion of the

                       annual district conference for the year 2010-11.

               19.  The registration charges for the district installation and district Convention shall be

                       approved by the district cabinet at the meeting following the district convention of the

                       previous year and the second cabinet meeting of the year for which such convention is

                       being planned respectively.

               20.  The District Governor each year may decide to collect an amount in advance from all

                       committee members and cabinet members to meet the registration costs at district installation ceremony, convention, district fellowship programs and leadership development programs.

Such amounts shall be paid by the individuals concerned in accordance with the time limits set by the District Governor not later than the preparatory cabinet meeting. No other form of levy for appointment to the committees and the cabinet can be collected from such individuals. (25)

 

21.  District governors and vice district governors shall accept it as a responsibility to attend all national level meetings and area forums at their own expense. Further that the District Governor shall also attend the international convention at least during the term as DG at own expense.

 

22.  Deleted (17)

 

 

23.  The Club which does not pay District and Multiple dues by 30th November of next Lionistic year will be recommended by District Governor to Lions Clubs International for being placed in Status Quo.

 

  1. DISTRICT CABINET
  2. District Governor or DGE may nominate individuals to such positions in the district cabinet that have an identified job responsibility. The DG team(as defined by LCI) shall work together to draw up a listing of job responsibilities of all cabinet officers such that they are specific and not over lapping and the said document shall be approved at the first cabinet meeting for 2010-11. All future appointments would be made in terms of the said responsibility document as stated above, which may be altered and amended from time to time as per part ‘’K of these policies.

 

  1. All cabinet members may be chosen by the DGE for the Succeeding year from among clubs whose membership exceeds ’20 (11) as at the date of announcement of such appointment.

The maximum number of representations from clubs would be as follows:

Ifa club’s membership is between 20 and 50, a maximum of 2 (two) past presidents of such club may be invited to serve on the cabinet. lf a club’s membership is between 51 and 100, a maximum of 3 (three)

past presidents of such club may be invited to serve on the cabinet. If a club’s membership is above 100, a maximum of 4 (four) past presidents of such club may be invited to serve on the cabinet.’

Further still, no announcement for such appointments can be made until the home club of the said appointee is in good standing.

(11) The same principle would apply to any appointments made by a District Governor during the year of governorship.

 

  1. No individual (except those elected) shall be appointed on district cabinets for a period exceeding 5(4) years continuously. After having served for 5 years (including service during any particular year where

the individual has sO served for a part of the year) at least one year shall intervene before the person may be appointed again. This shall be in effect for the cabinet for the fiscal year 2011-12 and thereafter

.

  1. All appointments to the cabinet shall be made directly by the District Governor of the year concerned or the DGE for the cabinet of the following year Only past presidents of the clubs shall be appointed to the cabinet of the district. No Past District Governor other than the IPDG and Honorary Commitee chairman shall be a member of the district cabinet. However, Past District Governors shall be invited

to all cabinet meetings.(18)

 

  1. All circulars to the club officers and cabinet members shall be sent through e-channels. One comprehensive set of information in hard copy may be circulated each quarter, if deemed fit, through

District office.

 

  1. If in case an individual has not paid ones dues as per point 20 above within 30 days of the receipt of appointment letter, then such person shall be deemed to have been removed from office. Further, such individual shall not be appointed to the cabinet in the year following the one to which his/her appointment related.

 

  1. Each cabinet meeting shall include an agenda regarding information relating to:
  2. a) Names of clubs officially visited by the District Governor;
  3. b) Whether monthly newsletters have been published on the website and circulated by the District Governor by the 7th of each following month; such newsletter shall include information relating to changes in LCl policies relating to club administration and programs, district and multiple district news and policies, Convention updates. Accounts in respect of any joint activity organized as a district project (as approved in terms of clauses above) if the cabinet meeting is held not less than 15 days after the conclusion of any such activity, the accounts with details of any amount outstanding, whether receivable or payable.
  4. c) Recommendations, information and reports (if any) received from the honorary committee.

 

  1. If any cabinet member does not attend 2 consecutive meetings shall be deemed to have vacated the office. (19)

 

  1. All minutes for cabinet meetings and other district meetings shall be circulated through the website and emails within 7 days of the Conclusion of the meetings or as specified by the constitution, In case of cabinet meetings, an executive summary stating all decisions made and important matters discussed would be emailed to all cabinet members, club officers and PDGs within 5 days of the close of the cabinet meeting.

 

  1. The district shall hold at least 6 regular cabinet meetings with no two meetings being more than 80 days apart. The first cabinet meeting shall be held in the month July of the fiscal year. One preparatory

meeting shall be held before the commencement of the fiscal year with the cabinet members for the following year where the records of the outgoing year shall be handed over ceremoniously to the incoming officers. (26)

 

  1. The district shall not assume any further permanent project until and unless the same is approved by the lions of the district at the annual district conference or a special conference for this purpose.

 

  1. At each cabinet meeting a summary of the club wise status for submission of MMR and WMMR reports shall be circulated.

 

  1. At each cabinet meeting, a statement showing status of all grants received or applied for support from LCIF shall be circulated showing name of the project, grant tracking number, whether approved or not, amount applied for, amount approved, date of approval, date of disbursement, reasons for non-disbursement, date of filing of utilization report, and any such other details as may be felt appropriate.

 

  1. No project for LCIF support shall be approved by the cabinet until and unless at least 40% of the local funds for the project are already collected and at least an application for FCRA registration has been made.

 

  1. A standard awards list and evaluation criteria would be established by the district at the annual district conference or a special district conference. This list would include no more than 80 awards that

may be presented to the lions of the district annually in addition to any awards, rewards or certificates presented to any lions/clubs of the district in recognition of their effort in membership promotion schemes in course of the Lionistic year”. The district governor may however add awards as per his own desire and needs of the relevant year provided total number of district awards and district certificates presented for a particular year does not exceed 150 besides membership promotional schemes recognitions.

 

  1. All new clubs to be extended in the district would require paying one full year dues (international, District, MD) at the time of making a charter application to ensure better health and sustainability of the

newly chartered club.

 

  1. New post of District Chairperson in the District Cabinet DC Thalassemia to be added.

C. HONORARY COMMITTEE

  1. Any PDG in good standing from a dub in good standing shal be appointed as the Chairman of the Honorary committee of the District 
  2. At least 6 Honorary committee meetings shall be held each fiscal year. 
  3. All attending PDGs would register themselves for each district installation and District Convention by paying the registration charges.

D. DISTRICT CABINET INSTALLATION AND ANNUAL DISTRICT CONVENTION

  1. The district installation ceremony shall be hosted by the home club of the 2nd Vice District Governor. This shall be in effect from the fiscal year 2011-12.
  2. The district convention shall be hosted by the home club of the 1st Vice District Governor if no bid is received from any other club to host the same.
  3. At each district convention, a report on each of the following shall be presented either individually or as a part of the cabinet secretary’s report:

    ♦ Major Public Relation initiatives carried out

    ♦ Major partnerships made with other organizations

    ♦ Achievements in Sight First, Lions Quest and Blood banking

    ♦ Membership and club extension status

    ♦ Leadership Development programs

    ♦ Major fellowship programs

    ♦ Any disaster relief programs undertaken

    ♦ Peace Poster Contest conducted by various clubs

    ♦ Special programs undertaken in keeping with the international president’s program

    ♦ Permanent projects of the district

  4.  

E. ANNUAL PROGRAMS AND PROJECTS

The 1st Vice District Governor shall present the program for the following year to the honorary committee for its opinion in December/January. Thereafter, the said program (after making any appropriate changes) would be presented to the district convention.

 

In the program for any fiscal year, any District Governor or DGE shall not include any new initiative until and unless the same has been discussed in the cabinet and with the honorary committee. If such

initiative involves application of funds beyond Rs 2 lac, then such initiative would need the approval of the cabinet before being launched. Every initiative so launched would be evaluated for its results expected vis –vis actual, The said initiative would continue in the following years only it application of resources can be justified.  Further, any successful initiative shall not be terminated in the following year until and unless the District Governor can satisfy the cabinet that the same is not a viable program.

F. MEMBERSHIP PLANS

The district shall regularly expand its pool of guiding lions that shall be willing to play such roles. These individuals shall be trained specifically for this purpose, and only such trained lions shall be appointed as guiding lions of new clubs, No guiding lion shall be assigned to more than 2 clubs at one point of time.

Deleted. (20)

Deleted. (27)

G. LEADERSHIP DEVELOPMENT PROGRAMS

Leadership development programs shall be conducted at least once for all club officers and cabinet members before the start of the fiscal year and at least once during December or January faling within the fiscal year.

Leadership development programs for lions in general shall be conducted at least once bi-monthly (9) and dates for the same shall be announced at least 1 month in advance. Such monthly programs may be conducted through video conferencing mode,

 

The curriculum for the training programs shall be presented by the DG leam to the cabinet by February/ March each year to determine the same for pre-fiscal year orientation programs, By April /May each year, DGE shall present again to the cabinet a list of the topics to be covered in the leadership sessions through the following year on a monthly basis and by August/September the DG shall present to the cabinet the list of topics to be covered in the midyear officer orientation program. (For the fiscal year 2010-11, the above matters, where applicable, may be finalized within July instead of May/June as stated above.)

H. OTHER DISTRICT AND ZONE MEETINGS

Every region or zone (in case there are no regions) shall organize a conference. Dates of Region/Zone conferences shall be announced latest by 30th August. All such conferences shall be held at least 21 days before the district convention.

 

All Zone Chairpersons shall hold at least 1 District Governor Advisory committee meeting each quarter and without a gap of more than 100 days between any 2 meetings. One preparatory meeting shall be held apart from the 4 regular meetings before the commencement of the fiscal year with officers (elect) of the clubs and convened by the ZC (designate).

 

The District Governor team shall meet with RC and ZC at least once each month at dates, time and place decided at the preparatory cabinet meeting. Such meetings may be held via video conferencing.

 

The District Governor team shall meet with all club presidents and secretaries at least once in each quarter and such meeting may be held via video conferencing if deemed fit. The dates, time and venue for these meetings shall be decided at the preparatory cabinet meeting.

 

The District Governor teams shall meet with the past presidents of all clubs in August and January each year and such meetings may be held via video conferencing if deemed fit. The dates, time and venue for these meetings shall be decided at the preparatory cabinet meeting.

Costs for organizing and hospitality at each district meeting shall be collected from those attending the same.

I. CLUB MEETINGS

The club installations shall be performed by lions who have served at least as a club president. Club installations should be held within 30th June each year, commencing from installations relevant to year 2011-12. No induction of members shall be performed in absentia and unless it is proved to the satisfaction of the induction officer that such new members have been reported to LCI. Mere oral confirmation that reporting of new members has been complied with shall not be sufficient. Further, District Governor, IPDG and the 2 VDGs may attend the same club installation or induction Ceremony, but not more than 2 members can be a speaker among them.(21)

 

The District Governor should have the first choice to accept invitation to any club program.

The district governor shall have his/her program for visitations posted on the district website (updated every fortnight).

 

Any member of District Governor team shall not accept over- lapping assignments.

 

Both VDGs shall visit each club of the district at least once during each fiscal year; this visitation may be made to any regular meeting service project or fellowship program of the club. For making such

visitations, the VDGs may not wait for any specific invitations. They may make visits at any club meeting other than nomination and election meetings, or may seek support from region chairpersons and Zone chairpersons to receive information of cub meetings.

 

Every club shall send information in advance of all its meetings to its region and zone chairpersons, cabinet secretary and District Governor team. If information regarding any club’s meetings is not

forthcoming for more than 45 days, the RC/ZC shall make special efforts to meet the club officers to determine the actual status and report to District Governor.

J. DISTRICT AWARDS AND PUBLICATIONS

All points for contest rules (if announced at any time before the Commencement of the year or during the year) would be updated for each month by the 15th day of the following month, and such updates Would be available for review by the officers of the dubs and cabinet members from the district secretariat.

The district shall continue, as far as possible, the same vendor for website at least for a period of 3 years as may be approved by the cabinets at the conclusion of every block of 3 years.

The District bulletin shall be available digitally on the District Website to all members. At least 4 editions of the bulletin shall be made available in each Lionistic year. (24)

The photographs to be published on the website or any printed literature of the district shall include generally action photographs at various programs and projects. Profile photographs of the District

Governor team, International Director (if any) from the district and PIDS as well as PDGs shall appear in a separate section on the website.

 

(22) District directory shall be printed and made available to the clubs and members not later than the District Installation each year.

The Directory should also be available on the net. Surplus funds so received from the Directory will be used for service activity.

 

The district governor may present only such awards at the end of each year as are recorded in the approved list as per this policy.

K. GENERAL

Nominations to the various trusts and foundations for following year should be made by the DGE latest by 15th May each year.

 

Taking any internal dispute to any court of law without exhausting all domestic forums shall be deemed as conduct unbecoming of a lion.

 

3.  Amendments to these policies may be made through any appropriate resolution being proposed at any district convention (annual or special) by any club in good standing or by the district cabinet or by the honorary committee. Such resolution would require a majority vote for its approval. Such resolution for amendment in District Policy should be circulated amongst all clubs with 30 days clear notice.

L. NON CONFORMING PENAL ACTION

Non-conformance or violations of these policies may result in penal action as appropriate, including but not limited to, censure and/or reprimand by an appropriate committee, cabinet and/or convention, referral of the violation to local authorities for investigation or enforcement action in the event the violation may constitute a violation of local law, and/or appointment of an appropriate committee for investigation and recommendations concerning further appropriate penal actions.

 

Any disputes regarding these policies shall be resolved through the District Dispute Resolution Procedures as provided in the Board Policy Manual or other appropriate internal dispute resolution process.

 

Note: The number in superscript mentioned within bracket followed by explanatory statement for amended clauses are the serial of amendment approved at District Conference or Special Conference

from time to time as specified.

 

List of amendments serially:

(1)  In ‘B 4’ “Unless the board of directors of any specific club has approved a resolution requesting the 1st VDG before the end of the calendar year that cabinet appointments in that club may be made only in

consultation with the said board of directors” – the portion of the text deleted as amended at the 10th  Annual District Conference held on 20th February 2011.

 

(2)  In ‘K 3’ the last sentence inserted as amended at the 10th Annual District Conference held on 20th February 2011.

 

(3)  In ‘J 5’ Printed Directory permitted for Lionistic year 2013-14 as amended at the 12th Annual District Conference held on 10th February 2013.

 

(4)  In ‘B 3’ The number of years ‘3’ has been replaced by ‘5 years’ vide amendment approved at the 12th Annual District Conference held on 10th February 2013.

 

(5)  In ‘B 2’ The threshold membership strength as the first layer of eligibility of clubs for inclusion in the cabinet substituted by  ‘20′ in place of ‘25’ applicable for the Lionistic year 2013-14 cabinet only’ got

amended at the Special District Conference held on 30.05.2013.

 

(6)  In ‘J 5’ Printed Directory permitted for Lionistic year 2014-15 as amended at the 13th Annual District Conference held on 16 February 2014.

 

(7)  In ‘B 15’ The set of words in addition to any awards, rewards or certificates presented to any lions/clubs of the district in recognition of their effort in membership promotion schemes in course of the Lionistic year’ got added in the end of 2nd sentence; the set of words “besides membership promotional schemes recognitions” got added at the end of the paragraph at the Special District Conference held on 27.06.2014.

 

(8)  ‘B 16’ the new paragraph as 16 inserted at the Special District Conference held on 27.06.2014.

 

(9)  In ‘G 2’ the set of words ‘once each month’ replaced by ‘once bi-monthly’ vide amendment approved at 14th Annual Conference held on 22″February 2015.

 

(10)  In ‘J 5Printed Directory permitted for Lionistic year 2015-16 as amended at the 14″Annual District Conference held on 22 February 2015.

 

(11)  In ‘B 2The threshold membership strength amended to 20 in place of 25 and the basis of appointment got substituted by the set of words appearing in italics as second sentence under the clause, in place of “lf a clubs has 2 reps on the cabinet, the second appointment may be made only if the club has at least 35 members; similarly, 3 members from a particular club may be invited to serve on the cabinet by the governor only if the club has at least 75 members, and up to 4 members may be selected for cabinet from a particular club only if the club has at least 100 members. In any case no more than 4 members from any club shall be appointed on the cabinet for any year’. Further, the set of words “The

same principle would apply to any appointments made by a District Governor during the year of governorship’ had been substituted for the set of words This shall be in effect for the cabinet for the fiscal year 2011-12, and thereafter”, by way of amendment at the 15 Annual District Conference held on 21″ February 2016.

 

(12)  In ‘J 5’ Printed Directory permitted for Lionistic year 2016-17 and 2017-18 as amended at the 15th Annual District Conference held on 21th February 2016.

 

(13) A 23, the new paragraph as 23 inserted at the Special District Conference held on 20.09.2016.

 

(14)  In A3, inserted ‘or at the immediate following Cabinet Meeting’ replacing ‘at regular monthly basis in case of any ongoing program’ in the last few words in the last sentence as amended at the 17 Annual District Conference held on 4th March 2018.

 

(15)  In A5, the last few words in the last sentence ‘at a place decided for this purpose’ is replaced by ‘at the Lions Den, B-126 Metropolitan Cooperative Housing Society, South Canal Road, Kolkata -700105 as

amended at the 17th Annual District Conference held on 4th March 2018.

 

(16)  In A9 The set of words ‘held during the following district convention’ at the end of the first sentence is replaced by ‘held following close of the fiscal year’ and in the 2nd sentence the date ’30th June’  is replaced by the fiscal year as amended at the 17th Annual District Conference held on th March

2018.

 

(17)  A22 dealt with establishment of district office and with the district office having been established, this clause stands deleted as amended at the 17 Annual District Conference held on 4′ March 2018.

 

(18)  In B4, the following set of words has been added at the end of the existing text- However, Past District Governors shall be invited to all cabinet meetings as amended at the 17″ Annual District Conference held on 4th March 2018.

 

(19)  In B8, the text ‘Leave of absence in writing for valid reasons must be received at least……… he shall be deemed to have vacated one’s office is substituted by the new text as amended at the 1th Annual

District Conference held on 4th March 2018.

 

(20)  F2, the text as The District governor teams shall have a 3 year membership plan. This plan shall be an evolving document and may be reviewed at other meetings as the need may arise’ being impracticable to implement got deleted as amended at the 17th Annual District Conference held on 4″ March 2018.

 

(21)  In I1, the set of words in the penultimate sentence of the clause’ Further, not more than 2 members from among District Governor, IPDG and the 2 VDGs may attend the same club installation or

induction ceremony’ is replaced by the new text as amended at the 17th Annual District Conference held on 4″ March 2018.

 

(22)  J5 dealt with the publication of only soft copy of the District Directory with effect from 2012-13 but in practice the hard copy publication was being permitted each year till 2017-18 through amendments oj(02), hence, the earlier text ‘District directory shall be printed and made available to the clubs and members no later than 7th July each year.

This directory may be printed in paper form only during 2010-11 and 2011-12 (3) (6) (10) (12), after which the district would move on to soft copy publication …………………………, the same would however be provided to the district secretariat for record purposes have been replaced by the new text as amended at the 17 Annual District Conference held on 4th March 2018.

(23)  In B 15,in regard to total number of awards & certificates, The District Governor will be entitled to present to a maximum of 125 awards to the Lions of the District annually besides the membership promotional schemes recognitions now have been replaced by this new text as amended at the 18″ Annual District Conference held on 24″ February 2019.

 

(24)  In J 3, The District bulletin shall be available digitally on the District Website to all members. At least4 editions of the bulletin shall be made available in each Lionistic year, now have been replaced by this new text as amended at the 18 Annual District Conference held on 24th February 2019.

 

(25)  In A 20, previously “The District Governor each year may decide to collect an amount in advance from all committee members and cabinet members to meet the registration costs at district installation

ceremony, convention, district fellowship programs and leadership development programs. Such amounts shall be paid by the individuals Concerned in accordance with the time limits set by the District

Governor. No other form of levy for appointment to the committees and the cabinet can be collected from such individuals.” Wherein time limit marked as – not later than the preparatory cabinet meeting. At the 21st Annual District Conference held on 6th March 2022.

 

(26)  In B 10, the portion “The district shall hold at least 6 regular cabinet meetings with no two meetings being more than 80 days apart. The first cabinet meeting shall be held in the month July of the fiscal year. One preparatory meeting shall be held before the commencement of the fiscal year with the cabinet members for the following year, and this meeting shall also have the current year’s cabinet members in attendance where the records of the outgoing year shall be handed over ceremoniously to the incoming officers”, has been amended at the 21stAnnual District Conference held on 6th March 2022.

 

(27)  The portion in F3 “For the purpose of monitoring the implementation of membership plan, a long term committee shall be established consisting of the members of the DG team, IPDG, and three PDGs

nominated for a three year term by the honorary committee. Any membership or extension related district chairpersons or members of similar teams may be invited to the meetings of this committee. This Committee shall meet at intervals as may be necessary and shall submit its report to every cabinet meeting. Before any club is extended and inaugurated, information shall be provided to this committee

which shall be required to make sure that all such steps (including orientation and explanation of financial obligations) that need to be taken before starting a new club have been taken care of. Consent of this committee should be required before any club inauguration takes place” now deleted as decided at the 21st Annual District Conference held on 6th March 2022.

 

(28)  New post of District Chairperson in the District Cabinet DC Thalassemia added as decided at the 21st Annual District Conference held on 6th March 2022.

 

Text as amended at the Special District Conference held on 5th June 2023.

 

 

(29) Resolved that section D (District Cabinet Installation and Annual District Convention), clause 1 of the ‘District Policy’ be amended by substituting with the set of words ‘District Governor in office’ in place of ‘2nd Vice District Governor’ appearing at the end of the first sentence of the clause, and in the 2nd sentence’ the year 2011-12’ be replaced with ‘the year 2023-24’.

 

Post amendment the clause will stand as under:

D1 ‘The District Installation Ceremony shall be hosted by the home club of the District the Govemor in office. This shall be in effect from the Lions year 2023-24′.

 

(30)  D2 ‘The District Convention’ shall be hosted by ‘Lions Clubs International, District 322B1’ if no bid is received from any other club to host the same, from the Lions year 2023-24 onwards.

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